If your company desires to hold a meeting of its executives, personnel, or even stake holders, your goal is to have everyone invited attend and participate meaningfully in the meeting. What about a situation whereby the meeting is urgent but the physical presence of a few of the required participants cannot be guaranteed? The answer lies in VoIP phones that have capabilities for both voice and video conferencing. A great conference telephone will be useful in big offices or conference halls where multi-party telephone conversations will take place.
Here are some of the issues to be evaluated when looking for an office telephone that has capacities for conferencing:
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If you need to be able to hold a conference that involves participants not in the same physical space or geographical location, then your phone should have the capability for video and voice over the internet. Thanks to VoIP phone calls, multiple persons can follow and take part in conversations at low costs.
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If several of the persons taking part in a VoIP meeting are in the same physical office, the selection of the right IP telephone ought to match the size of the office. Since each IP phone type has its microphone pick up range and speaker capabilities, the size of a conference hall should decide the power and robustness of your device. With some models of conference phones, there are extra microphone extension kits for adjustments to match unique audio range specifications for conference rooms with lots of people.
Typically, all PBX phones should have the ability to record calls, such as between support agents and customers. However, there are circumstances in which you may need to record exchanges among employees or business executives during a conference. Some of the latest models of conference phones with IP capabilities have the ability to record and store meetings in an internal memory that’s also transferable to an SD memory card.
The advantages of capturing your VoIP meeting are many. For instance, you could record a conference so that you don’t have to take notes, or when recording is required for training and quality enhancements. Another situation is when you need to evaluate the contents of the discussion or share these with a co-worker who was not present when the meeting took place.
The Issue of Portability
Because there’s always the possibility that meetings will not always happen in your office, it is important to pick an IP phone that will fit in any environment you end up in, including a hotel. A battery-operated phone with wireless connectivity and ability to connect to PCs and networks is desired.
A VoIP telephone with the above capabilities will work just fine.